How do you break down tasks into smaller manageable chunks?

Rosmarie E.
The Pomodoro technique is helpful when I'm struggling to get into a work flow. I write very short to-do lists so that I can focus my attention on a few large tasks without getting overwhelmed by the many steps that might go into each task. The less I think ahead of how many little things I have to do and how much energy and time it will take to do them, the better chances I have at completing my daily goals.
Leah Z.
When you have to do lot of lask,and you tells your mind about that,then your mind tells you:- take rest for sometime then start or your are not yet ready for this and finally you postpone that.there is only one way to complete your goal.make a to do list last night. Start your day with positive note.
Tell your mind smaller part of that work when you finish that after that you must appreciate your mind and tell about another part of work. That is the more efficient way to do work.
Have a good day 👍🏼
Joann P.
Think about the order you normally do the task in and use those as steps. Make them separate tasks. Most people normally do everything in their lives in a certain order, whether it's cleaning or a project for work, you automatically do it in chunks. So instead of saying "complete project", say "research", "plan slide", "insert information", and so on.
Anne A.
It’s been helpful and helping me achieve them I’ve been loving my self more and ready to take on the challenges of the day
Marc F.
I write them all down and then break them down according to hierarchy of importance( prioritization) category or other criteria. Then I try to find other ways of breakdown I continue this until it’s at a manageable pace, otherwise I’ll either outsource or delegate to someone else
Ingo U.
So task like clean your room, when there's a big mess, seems impossible. But when you break it into clean your bed, break. Clean your table, break. Clean your floor, break. When you keep going like this, it will seem and even be easier. Hope this helped
Quinn N.
If I have a longer task, like cleaning my room for example, I’ll cut it down to sections. I’ll start by cleaning up the area around my bed, then my night stand, then my desk, my bookshelf, my closet until my room is finally all clean.
Mia N.
Try the pomodoro method 😌 I’ll work on something for 25mins and then during the 5 minute break I will do something else like clean something in my apartment or draw on my iPad, eat a snack, etc. make sure you’re doing something good for yourself during your breaks and not just scrolling on your phone.
B Z.
Need to work on that personally.. For work I have no issues.. I book tasks and manage them according to the client and deadline of the day or hour… Doing it for myself is a challenge..
Anna C.
Just break them down, the more you think about it the more it defeats the purpose. Breaking them down into smaller chunks is so that they feel easier to do so just break them into parts that feel easier to do. Thats it. No more than that. Thinking about it usually makes it worse so just do it even if you arent doing it right ur still doing something.
Greg F.
If I would need to clean and reorganize my closet I wouldn't take everything out of it and do all of it at once because it is to much work and then I probably wouldn't start. I go about it plank to plank or part to part
Tatiano I.
I write down every step of the tasks I need to do and a deadline for me to finish it. Then, as I conclude them, I put a check in front of it. This helps me being more productive and keeps me motivated.
Sean F.
Hmm great question, usually i would go into these tasks with no set direction and just see where i go, and at the end of the day i don't complete the whole task but only half of it, feeling like i had not aaccomplished anything. I reflected later thinking “geez i really need this task done no later than tomorrow”. So to answer the question i would have a note book, sit down with a cup of coffee or a bottle of water, remind myself that this is the path i must take (a little inspiration goes a long way). Break down the task into dot point and leave plenty of space between them, write down all the steps required in the dot points and under those dots points, write down the step it requires to complete. Example,
. Washing dishes
Find a dry clean towel.
Find dish washing liquid.
Is the dry rack on the sink.
Make sure no one is using the
Make sure there is space for all
The clean dishes to sit and dry.
Place all dirty item accordingly –
Bowls together, plates together,
Cutlery together, glasses.
Fill sink with water.
Wash glasses first.

. Drying dishes
Leave to dry or towel dry your
Put dry dishes away into their
respective homes.

So you get the point.

Obviously this method works on more complicated tasks.

Sometimes you may forget what other steps are involved. But its ok, because you can always track back and remember to add that step in the blank space you left and number the steps if you wish.

Thats it

Mathias U.
When I worked in project management I would dedicate a certain time frame, let’s say from 2-3, to work on a part of a task. I would do this for each part everyday until I was done with the project. You can also increase or decrease the time window. Setting a timeframe helps to prevent burnout and overthinking.
Maria N.
I usually use this method in my studying, I choose the topic and break it down to a subtitles then I work on every subtitle alone , this helps me alot and gives you a dopamine shoot to complete the main task , and like this you can use in all your life aspects 🦋🩺
Connie U.
You can write down all the steps that you will take to done this task so perfectly and than every step that you wrote it will be a small manageable chunk that it will be so easy to do
Hugh Z.
Each task I have I break down into its individual steps. For example if my task is to clean the kitchen on my to do list it would look like this:

Clean Kitchen
-wash dishes
– put dishes away
– pick up clutter
-wipe down benches
-empty bin
– clean stove top
-clean oven
-clean microwave
-wipe down cupboard doors
-oganise fridge
– clean fridge
-organise cupboards
-oganise pantry
– clean pantry
-sweep floor
-mop floor

Ajinkya T.
Usually I break down the task into 3 to 4 sessions . Eg…, If today I have to study for 4 hours then I then I breakdown the day into four sessions of one hour and a gap of limited time to increase productivity. I think like this is the easiest method to break down the hard task into simple task
Courtney E.
What you need to do is learn time management and also when you write a to-do list write the specific things that leads up to the task that you can do one by one without doing the big thing all at once. It's like a process. Example: "I have to this science test" what you do is read chapters 8-10 and then write down your summary and then read it over and do it all. (This is just a example)
Kitty B.
I plan out the time I need to complete a task beforehand. And take planed breaks after some time. And when I finish a part of a task. I take a dancebreak
Himakshi O.
The best method is to challenge urself…think as like " if i finish this portion of work ill get an icecream for myself " i myself am a procastinate alot and at the end i hv huge pile of work load. I kept thinking "so much work ill nvr complete it now so ill do later" tht just made it worse… my moto is whnever u hv huge load of work to do…just start…ya just start dont worry abt whn it'll end…just start.
Mira F.
I break tasks as per my convenience to complete the amount of task i can keep records for for my future reference and complete the task easily without making it a lengthy and overwhelming process which might feel almost impossible to complete.
Horst G Nter X.
Start with what you want to do. Write it down and decide at which time of hour will you be able to do it. Take a bigger task for example, you have been given lots of homework in every subject what would you do? You would take one subject or which you like and decide when to do that. Having decided the first task gradually start doing the other tasks. In this way you can break down any task by deciding how much will it take, how much does it require. I am sure you will able to break it down. All the best. 😊
Kimberly P.
By utilizing SMART goals and prioritizing with the jar method. Each goal should be: S – specific, M – measurable by a number, A – achievable and realistic, R – relevant to a bigger picture, and T – time bound to be completed by a certain date or time.

The jar method categorizes your goals into 3 categories: rocks, pebbles, and sand. Imagine your life and time as a jar. Each jar represents a quarter of a year. Your rocks are very important items that will take a lot of time and aren’t urgent. Your pebbles are necessary tasks that can be completed in a week. The pebbles are urgent tasks of lesser impact. Make sure you spend at least 1 hour each day on all 3 categories.

Set SMART goals for the rocks. Reward yourself with something special when you complete them.

Brain dumps are helpful when you don’t know where to start. Write everything down that comes into your head for 20 minutes – I mean everything. Set a timer and be as detailed as possible. Once 20 minutes is up, categorize your emotions/thoughts into actionable tasks. Prioritize the importance and impact of each task for your happiness, followed by health, and lastly by productivity/work. Then categorize these tasks into rocks, pebbles and sand.

Utilize time buckets on a daily basis to keep track of your task list and motivate you to get things done. And lastly, write down your to-do list just for tomorrow, every night so you can rest easily and have energy for tomorrow. Hopefully this helps!

Robert Q.
I usually just skip the task for a while because I don’t want to do everything at once. Then when I feel up to it I do all of it.
Mason P.
Usually If I have a lot to do I will give me a certain amount of things to do and once I finish it I give myself more depending how I feel or I’ll give myself a break before I continue
Danny U.
Well it entirely depends on the workk. If I had an essay to write, I'd start by cutting it into parts. Like first research, then writing, and at the end correcting.
The important thing is to work efficiently without losing concentration. Personnally I take breaks, like drinking water or simply closing my eyes and reminding myself why this is important.
Roxane W.
My first step is usually to look at task as whole and then I identify smaller sub tasks in it .After that I start completing sub tasks that are easier than the task as whole one by one until the whole task is over for eg when I have to tidy up my room sub tasks can be making the bed , organising book shelf etc
Jerome Q.
At first i find the hole idea of what im about to do
Then i start finding data as much as i can tgen i will organise them in this way i will know more about that subject but i learn as much as needed
Avery Y.
I group them into smaller pieces so whrn i don't have time I can finish one small task and the rest of them I can do later
Mariia F.
I’m imaganing how it will be, step by step. And so each step is a subtask if it has the clear result to achieve. For example, grosseries shopping. 1 Define what we will eat next week. 2 Write down full list of needed ingredients. 3 Check what we already have at home. 4 Split list by the shops where it’s better to buy. 5 Check if I have enough money in cache or on the card I am going to use. 6 Prepare reusable bags. 7 Take the list and bags with me…. And so on. The tasks could be as small as you want them to be. I think splitting tasks is something you learn with practice. Hope this answer will be useful for you.
Jacqueline A.
I create a timeline using a planner/agenda and write down the deadline at least 24-48 hours before something is due (if possible). Then I block time within the days prior to complete the task. Some days I can devote more time than others so I will do parts of the task that are smaller on quicker days and longer parts on days I have larger blocks of time.
Franklin N.
I use multiple notebooks and planners to write down my tasks for different sections of my life for example one for my work tasks, one for my life goals and one for daily personal tasks.
Paige C.
I usually break it down by the main steps of the task. For example, cleaning. I write down each room, such as, the kitchen; bathroom; living room; bedroom. I like to write it bold and underlined. Next, I make little bullet points for each task in the room. To go even further you could prioritize the tasks.
Jamie F.
The first thing you have to do is identify the important, difficult and urgent tasks, then write them in the task book according to the time available for study, and leave the non-urgent tasks for later.
Aracely N.
What I do is: I do the podoromo method which is you put a timer for a specific time.i usually do 20-5 time which is I put my time for 20 mins on working that task and then 5 mins break,
Austrelino B.
I like to give each task a certain amount of time. If something is really a priority then you will make time for it. So for example if I want to work out, eat a healthy snack, and then get in the shower, then I will give each of those a time frame. So that I can fit everything in
Claude Z.
by separating the task into segments and arranging it in a to do list for several days instead of one which is more manageable
Roselle T.
I write it at the top 3 Big things of my to do list. Then, brain dump random tasks related to it. Lastly, prioritize what needed to be done first and so on.
Alecs G.
I split tasks by cathegories like work, arrends or home related and self-care then I give each a time of day to be completed and a degree of urgency. What can be postoned, will be
Dircen Ia Z.
If I have to do whole syllabus of social science I first only concentrate on the first chapter and forget all the chapters so that I could concentrate at the first chapter only. Like this it is very easier to study and understand chapters rather than doing all the chapters together it gets mixed up.
Ivy Z.
I never really break down the tasks…I just put myself together and start doing the task no matter how hard it gets… usually I normally plan some of my favorite activities to do after the task…It kind of motivates me to want to finish my work in time…The fun activities could be something as simple as having a solo dance party or talking a walk round our estate
Syed U.
Step no. 1,
Step no.2,
Forget about goals and focus on systems instead.
Create a system that will help you achieve your goals in 5 or 10 days divide the ammount of task by the number of days you have and follow that system every day.
Destiny A.
I usually start by brain dumping meaning taking all my thoughts and putting them on paper. This allows me to eliminate what is unnecessary and causing me stress. I know I don't get as much done if my brain is overwhelmed. I set a time for how long I want to work on that task. Trying to get it all done in one time can be stressful. Don't put to much but just enough so your excited to finish what you started. Ohh and not moving from task to task but staying on just one thing.
Aeryn F.
Take each multi step or complex issue and divide the task to smaller more manageable portions including external contingencies.
Tilde W.
I alawys have a hard time doing this, but I try to divide the work based on which one needs to be done first, and then I try to do it on that order. I fail most of the time and end up with a bigger mess than the beginning.
Mikkel E.
One of the easiest ways is to remember to make each chunk take less than 5 minutes to do. For example, if you have a 5 hour art project the first step could be to find out what you want to draw, the next could be finding some tips on how to draw that thing (like tips on drawing the ocean). Then, the next steps would be to draw the base color, the big colors, the details of one area, the details of the next area, shadin one area, shading the next, etc.
Gotthard E.
At first I write down all the step and works I need to get done to do the task. Then I'm going to assume them as small tagets! for example, if I want to deep clean my whole house, closet is a small goal and after finishing that I just feel good to watch my clean organized closet and have a burst of energy to do the next part! same for losing 20 kg weight, having a suitable diet, exercising, losing every 5kg etc all are my smaller goals.
Magnus C.
If you struggle with time management and/or working methodically like me, just start somewhere. Try not to think at first, just DO something related. Normally the act of starting the task clarifies things so that a little while in, you can reassess and prioritse now that your head's in the game.
Thanikai I.
First spend some time in analysing the task deeply. The first step is really important. Gather all the requirements and what else has to be done to get the task completed 100%. Include even the ones where you have to update a chat thread or JIRA if work related. Now that you know what has to be done, you are all set to break it down into smaller chunks. List them all in your favourite notes editor. Try Notion.
Jaqueline A.
How do you keep going building a better and fabulous self when you're not in the mood or lack of motivation as when you began?
Erc Lio N.
I always divide the task into little tasks it helps me to go step by step. for example if I have to complete my syllabus I covert it into small parts. To understand the concept I do one chapter a while and forget about other so that I can focus on the first one then the others.
Olivia T.
To break down tasks it's a good idea to make a sort of game plan. This can be used for all sorts of tasks but I'll use cleaning as an example, start with one small task, clean up the floor, then move on to the counters, then dusting and finally vacuuming, just plan out what task order and then one thing at a time you'll be dome before you know it! Also this tip I use for cleaning bit it can apply to other tasks, I assign each task a song on my playlist and try to finish that task before the song ends.
Yeni Y.
I think of my task as what will take time of my day to complete. Then I plan time to get it done at some point of the day.
Pilar R.
1. I time how long it takes to do my least favorite ones. It takes less than 5 min to empty the dishwasher and 15 min to clean the cat toilet.
2. I sett a timer, a good song and see how much I can do in that time.
3.Divide and conquer. Divide the tasks in tiny steps. Empty the lower drawer of the dishwasher. Put away plates only, just glasses, just cups, just forks, only knives, and so on.
Dinner prepp. Wash veggies, stopp. Cut one type of veggies, stopp….
4. Bigger tasks like cleaning the toilett. Tidy up one area at the time, floor, sink area, bathtub, and so on. It takes days 😉 done by Friday. Everything is cleaned for the weekend.
L Ily N.
planning out work periods and setting aside time for the big task. giving yourself, for example, a 30 minute work period sometime during the day counts as work towards your goal: finishing the big task.